ࡱ> TVU%` v"bjbj"x"x |6@@ h,ttt84,@/@1@1@1@1@1@1@:BhD1@  1@F@""" X/@" /@""4|o5 Yt d4/@\@0@4PEc!0PE$o5PEo5 *"21@1@"X@ ,,, d,,,,,, UT Boling Center for Developmental Disabilities University Center for Excellence in Developmental Disabilities, Education, Research and Service Community Advisory Council BY-LAWS ARTICLE 1: NAME The name of the group is the University of Tennessee Boling Center for Developmental Disabilities Statewide Community Advisory Council, hereafter referred to as the CAC. ARTICLE 2: MISSION The mission of the Boling Center is to promote, support and enhance the independence, productivity, integration, and inclusion of individuals with disabilities and their families in the community. Guided by these values, the Boling Center serves the state of Tennessee, the region and the nation. ARTICLE 3: PURPOSE The CAC is the primary community advising and guiding body for the Boling Center faculty and staff. The purpose of the CAC is to review, advise and make recommendations that will assist the Boling Center to maintain and develop initiatives that reflect the mission of this University Center for Excellence in Developmental Disabilities (UCEDD). The CAC provides a forum for individuals with disabilities, their families and provider representatives to voice interests, views, and issues related to disability laws and reforms. The Boling Center faculty and staff values community input, guidance and feedback regarding training, research, technical assistance and direct services. ARTICLE 4: MEMBERSHIP Section A: Composition A majority of the members of the CAC will consist of individuals with disabilities and family members of individuals with disabilities. Other members shall include representatives of DD Network partners, and may include representatives or organization such as Parent Training and Information Centers, Assistive Technology Centers, Self-Advocacy Organizations and other relevant state agencies and community groups concerned with the welfare of individuals with disabilities and their families. Every effort will be made to reflect the racial and ethnic diversity of the state. Section B: Selection of Membership The Operations Committee (See Article 9) of the CAC will solicit applications for vacant position and recommend to the CAC names of nominees to be approved by the full CAC. An orientation for new members will be held when necessary in person or via distance technology. Section C: Terms of Membership Members are asked to make a commitment of at least 3 years, with the exception of agency and state representatives. Agencies are asked to send a representative on a consistent basis. Members may ask to be considered for reappointment. Section D: Membership Participation and Termination Regular participation by CAC members in committees and related activities is imperative for conducting business. Absence from two (2) consecutive meetings per year will be considered grounds for release from membership. Prior notification of an absence will be excused. Members will sign a commitment agreement upon election to the Board and will renew it each year. Agency and state representatives may designate an alternate representative to attend in the members absence. ARTICLE 5: OFFICERS Officers will consist of two (2) positions: Chair and Vice-Chair. Officers will serve three-year (3 year) terms. The Operations Committee will prepare a written ballot for nominees to present to the full CAC for approval. Officers will be elected at a meeting of the entire CAC. No officer can serve more than two consecutive terms in the same office. Duties of the Chair Discuss and prepare meeting agenda with the Boling Center Director prior to meeting date Appoint subcommittees and ad hoc committees and members as needed Preside over all meetings Communicate with the Boling Center Director and other relevant staff on a regular basis. Duties of the Vice-Chair Assume the responsibilities of the Chair in his or her absence ARTICLE 6: MEETINGS Regular meetings will be held quarterly. Annual Meetings will be held as designated to elect new officers (as required), select new members, and set meeting dates for the upcoming year. Special Meetings may be called by either the Chair or the Boling Center Director for the purposes of obtaining community input for grant-writing, planning a special project, or planning a training component. A written report of Council activities for the previous year will be presented yearly. The Chair will compile this report with assistance from CAC members, the Boling Center Director and other members of the Boling Center faculty and staff as required. ARTICLE 7: ACCESSIBILITY All meetings will be held at the Boling Center and at satellite locations in accessible rooms. Assistive technology or accommodations may be requested in advance, and may include materials in adaptive formats, attendants, or support personnel. This is not an exhaustive list. Distance technology may be used to facilitate cross-state participation. ARTICLE 8: RESPONSIBILITIES Members: Attend regular meetings unless excused Participate as a representative of the Boling Center in local and regional activities Respond to requests for input to the Boling Center Director Act as a resource about the Boling Center in the community Boling Center faculty/staff: Provide meeting spaces for regular, special and annual meetings Provide refreshments/luncheon at regular meetings Provide staff liaison to assist the Chair in duties and meetings to Take notes of all meetings Maintain a list of contact information for CAC members Keep records of meeting minutes and committee lists Provide documentation upon request to the Chair Assist the Chair in compiling an annual report of activities ARTICLE 9: COMMITTEES An Operations Committee will guide and support the activities of the CAC. Ad Hoc Committees, including a Nominating Committee, will be appointed as needed by the Chair. ARTICLE 10: REIMBURSEMENT OF EXPENSES Reimbursement of expenses incurred by CAC members to attend meetings, to conduct business or to supply a service will be provided upon request. Members will not be paid a salary or other forms of compensation. ARTICLE 11: OPERATING YEAR The operating year will coincide with the Boling Centers fiscal year, which is July 1st to June 30th . ARTICLE 11: AMENDING BYLAWS Bylaws may be amended by 75% of members voting and/or responding by ballot during a regular, special or annual meeting. Email or United States Postal Service balloting will be offered. Notification that a change to the bylaws is needed must be sent prior to the meeting that calls for the vote. Any CAC member can recommend an amendment to the bylaws.     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